01/How it works

Diagnose first. Build second. Stay accountable.

Every engagement runs the same three stages, in the same order, without exception. We sit with order entry, purchasing and AR before we build anything.

The Audit

A paid diagnostic of your operation. We sit with order entry, purchasing and AR, follow the work through the ERP and the spreadsheets beside it, and rank where the hours and the dollars are going by ROI and feasibility. You get a written report with real numbers and an indicative range on each fix. If we find nothing worth fixing, you get a full refund.

The audit is paid. If we find nothing worth fixing in your operation, you get a full refund, no questions asked.

The Build

One system for your top-ranked workflow, running inside the tools you already have. Six to twenty weeks. One person's day does genuinely change: the order-entry CSR stops keying and starts approving exceptions, and we train that and sit with the team through the first two weeks. Your data stays under scoped access and NDA, processed in US infrastructure, with every subprocessor named in the engagement documents and none of it used to train models.

The Partnership

We run it as your permanent operations engineering team: monitoring, vendor format changes, new SKUs, new customers, the next workflow off the audit list. Twelve-month minimum, billed monthly.

02/The audit deliverable

A real deliverable, not a sales call.

The audit produces a written report, not a slide deck. Every leak carries a dollar figure and an hour count, ranked by ROI and feasibility. Here is the shape of one finding.

Sample audit finding: CPG distributor

Deduction validation and dispute filing

Hours / week recovered: 18
Est. annual value: $120k
Feasibility: High

Illustrative sample, not a client engagement: one AR clerk, six retailer portals, 20-40 minutes to validate a single deduction line against invoice, PO, ASN and POD. Findings are ranked by ROI and feasibility, each with an indicative investment range.

03/Questions we get before the audit

Not under the Nextas name, and not in distribution. Andrew's 27 engagements were inside US construction firms, at a client-reported 10-15x ROI, including a reporting workflow cut from 6-8 hours a week to 15 minutes. Closest to your operation is Nick's: a European consumer brand doing about €10M a year, spending $30,000-$60,000 a quarter advertising SKUs that were already sold out. Finding that meant reading inventory and ad spend together, which is the same work as reading your 846, your open POs and your 3PL file together. We are taking a small number of first distribution engagements deliberately, and the audit is paid and fully refunded if we find nothing worth fixing, so the first one carries our risk before it carries yours.

Scoped, read-only access wherever the work allows it, under NDA from the first conversation. Processing and storage are in US infrastructure and every subprocessor is named in the engagement documents. We never train models on your data and we delete it when the engagement ends. See our Security page.

The audit is a paid deliverable, refunded in full if it finds nothing worth fixing. The build is a deposit on signing and the balance on go-live. The partnership is a twelve-month minimum, billed monthly. The ranges are in the costs section, and the exact figures come on the call.

The first year of the partnership is a minimum commitment because that is what accountability costs. After that it is month-to-month. You own the systems we build and the documentation with them.

A fair question to ask of two people. Everything runs in your accounts: your cloud, your repos, your credentials, held by you from day one. Every build ships with a written runbook, so an IT contractor can pick it up cold. If either of us becomes unavailable, the twelve-month minimum ends on thirty days' notice from you.

No account manager and no handoff. The two founders do the work, and you have their names, faces and LinkedIn profiles before you have given us anything.

No-code shops on Zapier or Make build fast and disappear. Their flows break the first time a portal export changes column order or a retailer moves its deduction detail behind a new login, and nobody is accountable for the credit memo at the other end. We build for the exceptions and we stay on to keep it running.

Those answer questions. We build systems that do the work: read the emailed PO, check the unit of measure and the customer's contract price, write the order into your ERP, and flag only the lines a human has to decide. Every day, inside the tools you already run.

04/Start

Book a scoping call

We do it for you. Your workload goes down, not up.